Labels for 1099's

[carolynm]

I like using the blank paper feature to print 1099's for my clients. Is there any feature where we can create labels for the 1099's? I don't have the special envelopes that fit the uniform.

Thanks

Carolyn

[kcjenkins]

You can use window envelopes that you buy at Office Max, Staples, etc, that have the REQUIRED notice on the envelope. "Important Tax Information" must be on the envelope, but the office supply stores have them in packs of 25, with the windows spaced for the form. They have them to fit standard two-up W-2s, and to fit standard 1099's.

[carolynm]

... that have the REQUIRED notice on the envelope. "Important Tax Information" must be on the envelope,...

That is REQUIRED on the envelope I never knew that...I reviewed the 1099-MISC instructions, I don't see it in that...where on earth is this rule printed?

[lydia33]

I just looked at my envelopes that I order from Nelco and they all have that on them. The single, double window letter size and the w-2 mailing envelopes, but I did not know that either. Yesterday I got some junk mail that had that on it, too. HA HA I use a computer checks envelope to mail 1040-es in. They line up just fine with the mailing label the program prints out. Do you think it should say that on the outside? I use these for the new guys making estimates and the people that say they never got them in the mail.

[TAXBILLY]

Page GEN-9, right side

http://www.irs.gov/pub/irs-pdf/i1099gi.pdf

taxbilly

[JohnH]

In the past, I've run labels with the required info on them and just stuck them on the outside of a regular envelope.

[Jack from Ohio]

Page GEN-9, right side

http://www.irs.gov/pub/irs-pdf/i1099gi.pdf

taxbilly

The legend "Important Tax Return Document Enclosed" must appear in a bold and conspicuous manner on the outside of the envelope and on each letter explaining why no check is enclosed, or on each check or account statement that is not perforated to the recipient statement. The legend is not required on any tax form, tax statement, or permitted letter of tax consequences included in a statement mailing. Further, you need not pluralize the word "document" in the legend simply because more than one recipient statement is enclosed.

[carolynm]

The legend "Important Tax Return Document Enclosed" must appear in a bold and conspicuous manner on the outside of the envelope and on each letter explaining why no check is enclosed, or on each check or account statement that is not perforated to the recipient statement. The legend is not required on any tax form, tax statement, or permitted letter of tax consequences included in a statement mailing. Further, you need not pluralize the word "document" in the legend simply because more than one recipient statement is enclosed.

I believe that phrase is under statement mailing requirements for 1099-Div, 1099-OID, 1099-PATR, and forms reporting royalties is it not? Does it apply to 1099-MISC forms and W2's....? Easy enough to add to a label ...like I said I don't have the envelopes.

Does anyone know how to get 1099 recipient addresses into a format that one can print...perhaps through excel or something?

Thanks

Carolyn

[JohnH]

I haven't been able to figure out how to get the data into an Excel spreadsheet to print labels, but one way (very inelegant) is to print an extra copy of each receipient's Uni-Form, cut out the address with scissors, and tape it to the envelope.