Incorrect SS# on W-2

[cred65]

Clients daughter received a W-2 from a part time job with incorrect SS# and it will be difficult to get a replacement by next week.

I informed client we need to get an extension and wait for the corrected W-2.

Is there a better way?

TIA

[Abby Normal]

Just file it. The IRS doesn't get around to matching until November at the earliest. I just checked wage transcripts the other day and they were still blank. The shutdown really screwed everything up.

[Pacun]

Paper file per instructions and you don't have to worry if they correct it or not. BUT ask your client to let the employer know that a correction is in order. 

[Lee B]

On 4/5/2019 at 12:22 PM, Abby Normal said:

Just file it. The IRS doesn't get around to matching until November at the earliest. I just checked wage transcripts the other day and they were still blank. The shutdown really screwed everything up.

Case in point: Several years ago while changing payroll software I transposed 2 digits in the SSN of the office manager of my 2nd largest write up client.

She didn't notice and I didn't catch it for 2 years. I filed the corrected W-2s for 2 years. She never received a letter from the IRS or the ODR regarding the wrong SSN.

[Max W]

As long as the last 4 digits of the SSN (and the first 4 letters of the last name) are correct, you should be able to Efile.  If these do not match the IRS/SS records it will be rejected.  Then you can paper file.

[Abby Normal]

7 minutes ago, Max W said:

As long as the last 4 digits of the SSN (and the first 4 letters of the last name) are correct, you should be able to Efile.  If these do not match the IRS/SS records it will be rejected.  Then you can paper file.

The IRS only checks employer EIN when you efile. The only issue will be down the road if the IRS can't get the W2 onto the taxpayer's account. But even then, will the IRS question a W2 on the return that isn't in the account?

[Pacun]

My approach is not about rejections or letters.... it is about the rules of efiling. If the social security on the W-2 doesn't match the SS card, then you have to mail that return.

For ITIN, no problema.

[Abby Normal]

I've never heard that rule, but my approach get it efiled, no matter what!

[Pacun]

I had two people that got their refund withheld until they went to the local office.  They had to send the W-2 anyways, so it is not worth to efile... but you might be luckier.

[ILLMAS]

My client already received a letter for 2018 W-2s from SSA informing them employees info does not match their records etc....