Margaret CPA in OH

I use only specific organizer pages for the handful of clients that actually use them for their Schedule C or E. It helps to remind them what certain expenses were for the previous year because we know they can/will not look at that return themselves, amiright? I do include the checklist to everyone more as a reminder of what documents are needed and raise questions. I really appreciate the enhanced checklist from Abby. I will possibly incorporate one or more of those next year. The one addition I always have to make under Other is Did you make any internet, mail order, or out of state purchases on which you did not pay sales tax? If yes, what is the total of untaxed purchases made? To efile Ohio one has to answer that question and I won't make up the answer - it has to be on file from the client. Every year I get complaints as to how on earth they would know that and every year I explain, as the year before and the year before that, just how. A handful have finally reconciled themselves and do provide the information early on.

A client family moved to Australia 3 years ago and are applying for citizenship later this year. They love it! I may have to do some field research...

Mine go out today. My engagement letter is based on AICPA verbiage and printed on my letterhead so I don't use the ATX one. I do like their content, however. It is very similar. I print out the basic questionnaire to include as well as information about Use Tax (clients really don't like to be reminded of this), and for a few I print out some pages for rentals or Sch. C with the prior year data and list of assets. Most folks don't complete them but I think they are good guides. I would love to get back the signed letters right away but more and more folks are waiting to include with their documents so planning it a bit tougher. And then I wonder about the one or two who just drop off. Fortunately that doesn't happen often but I think it would be nice, after several years, to receive at least an email stating that they won't be back. Just so I know - and I promise not to badger as I am not unhappy having some attrition naturally.

Did you have an engagement letter or some document describing this engagement? I always use them even for the most basic engagement to, well, c my a. It also lays out expectations including the responsibility of the client to respond timely. As BHoffman noted, you seem to be the initiator of all correspondence even when no reply has been received from a prior contact. It is very difficult to care more than the client, isn't it? Yet we often have that nagging feeling that somehow we will be blamed. You might want to check with your insurer for advice. I've had to do it twice in 20 years and received good advice and a measure of comfort. Yes, it might be time to fire this client but be sure to document pretty thoroughly the sequence of events, your advice and a list of tasks yet to be done for which you will no longer be responsible. Send certified, return receipt. And don't look back. If you haven't been paid, think about how much cheaper emotionally it is to be relieved of this situation. A year from now, maybe sooner, you will be so glad.

I plan on working until 70 - next March - and beyond. I still mostly enjoy using the brain cells I have left and some of my clients have declared that I cannot retire until they die. That won't happen for some of them but sadly has already happened for a few. I did spin off my businesses when my other CPA retired 4 years ago, though. No more payroll or monthly or quarterly reports to do. I didn't want to hire another and chose not to do it myself so my practice is quite manageable now. For AICPA and state society purposes, I am retired as I work primarily during tax season. You are correct, though, that we do need some younger folks here. If this forum disappeared, I would have to retire because this is my 'firm.' You are my colleagues and research fellows. And friends...

I think that was the law firm at Hahvahd Squah but I like them for accountants, too!

A few years ago they had available on their website a very long list of all they had to that time. I printed it off and will try to find it. Indeed, they are so clever and funny. I still listen every Saturday morning, 10am here, even though all are repeats now. The website is still full of valuable car information and current, too. Great stuff!

Hmmm, another Car Talk aficionado amongst us?

Thanks, Tom. that was my thinking, too. I just wasn't sure if it could be included on an amended return. I believe if the church has a properly dated copy and can provide that, it should be good. People do lose things and it is not at all unlikely that this was lost - if the church sent it. We shall see. Thanks for confirming!

An acquaintance, not client, has asked about filing an amended return with forgotten stock gift to her church in 2104. She cannot find a written acknowledgement. I have suggested that she check with the church to see if there exists a dated copy. I'm not sure whether IRS will allow the deduction even if the copy is dated prior to filing the original return. Any clues? I couldn't easily find this circumstance. Thanks!

Thanks so much for this, Catherine! I saw it on FB but the link didn't work. I am in awe of such talented folks, the dancers and the folks who put this together!

Thanks, Bart. I had also found those but the links were sort of intimidating. My old one was http://get.adobe.com/reader, simple and easy. That link now gets you to Adobe DC. I guess I will still use it but in my verbiage simply mention that they must have, at minimum, Adobe Reader 10. Then the client can choose 10, 11 or DC. I was a bit confused with all the languages and updates. Simplicity no longer exists...sigh....

Well, I just checked out a couple of client portals including PortalSafe in ATX. In every case, a password is required to access the presumable secure information within the portal. How is this any more secure when passwords are typically shared in an email exchange? I'm still leaning towards using Adobe Pro 10 with 256-bit encryption and stronger but obvious to the client password. The issue I am now having is finding a good link to Adobe Reader 10 as I think most clients won't have that. Adobe Reader DC seems to be all over the place but I am uncomfortable requiring clients to download that as I personally find it obnoxious. Ideas?

Thanks, Judy. I wonder about the rationale for that along with many other odd decisions. At least I feel better about not being able to find my way around that site. It's increasingly difficult to find my way around anywhere nowadays!

Great! Thanks so much, my friend! We can all enjoy it now. My husband and son will, as well.

I got in quite easily to check (as I understand one can do) the number o efiles submitted under my EFIN. Where does one find this information? I browsed all the options and simply could not find where to get this information. Am I in the wrong place? Clearly I am ignorant of the correct pathway and would welcome enlightenment.

Please share! I would love to see them and we could all use the odd chuckle.

Yes, I've mentioned this myself before but Eric said something about issues with trying to minimize all that space on top. And maybe the locked topics could be a link or some other way to access without taking up all that space. Of course one of my personal problems is that I have to have the display on the screen large enough to read. If I reduced it to, oh, 75%, then I could see new topics listed but couldn't read them. Even with my new eyes

Thanks for another great suggestion, Catherine. I do actually have WinZip, too. But I am certain that some of my clients are not going to manage zipped files. And it seems that my Adobe Pro 10 may work well with 256-bit encryption. I will have to include the information that the client must upgrade their Adobe Reader to 10, though. This season will be longer than usual, I fear. Nonetheless, I am grateful that I still have clients, am still interested in the work, and am yet able to do a good job - I hope! Enjoy all the people and things for which you are grateful. I plan on it today and tomorrow and tomorrow...

Sounds good, Mike. I just try to include something that the client would know such as their street plus the last 4 digits. I do like adding the other character but, again, would have to include that in the text of my email telling the client about the password. The more I have to write in the email that isn't obvious, the better.

Randall, the trustee thing is an extension of the trustee role on the now deceased grandparents. I really don't do anything as they are all managed accounts. I just have to keep track that distributions are at least the annual income but do not exceed 50% of the adjusted value. And prepare the returns... No, I never race on Thanksgiving. Probably should but somebody has to cook! I did the Queen Bee (third in my age group - old lady - for the second year) and as a coach with a first timer in the Indy Monumental Half Nov. 7. After some medical stuff, I'm back to training next week for the full Flying Pig. Another new age group and I intend to win my group in the Queen Bee in 2016. That is if I am still upright and mobile in my dotage. Good luck to you if you race! You will earn that extra piece of pie. Lion, I have only a very basic website primarily for the email and domain. I've already checked and the cost to upgrade to accommodate a portal is too much. ATX is my software but, again, more than I am willing to pay for a portal. ISP is Time Warner Cable. I will check but kind of doubt they have anything. Thanks for the suggestions, though! With the information about the Adobe possibility of encryption (and it can be the pdf file), I feel mostly okay sticking with that and having the clients mail back the 8879. Most folks mail or fax me their data now. I don't think anyone emails it. If they send originals, I mail those back after scanning.

Randall, your query prompted me to look more carefully at my Adobe 10 Pro security options. I can (and am sure you as well) choose to encrypt with either password or certificate. If using 10 or later, it is 256-bit AES. Check the online help for security options and read carefully. I believe, with a strong enough password (and it rates them - last 4 digits of SSN is weak) and letting the recipient know they must have the latest Adobe reader to access file, this will work. I have been depressed trying to find a solution that doesn't cost (to me) a small fortune. I have decided, I think, to use the password option on my Adobe Pro 10 but with a much stronger password - maybe street name plus last 4 digits - to send the pdf of the tax returns then instructing the client to only fax or snail mail the 8879 and NOT TO EMAIL! With only about 50 clients I just can't justify the expense of a portal and equitably share the expense among them. And many are not tech savvy enough to use them anyway. Yup, 3 years left as trustee on 6 trusts and I retire. This gets more complicated (and I'm not talking tax code - that's another story!) every year!

A client has begun a growing business by preparing custom drinks, alcoholic and non. She uses cut fruit and other added ingredients which she has been preparing in her home kitchen. She is located for 9 months of the year in the farmer's market which supports her in an outdoor stand. As the business has grown to include private parties, she is having a prep kitchen area installed in her basement including a sink, refrigerator, and freezer along with counter space and storage area. I believe this is akin to having a home office, business workshop or other strictly business workspace. She wants to segregate her business from her personal space. Anyone see objections to this arrangement and proper deductions, depreciation, etc.? Please share your thoughts.

Thanks, Catherine. I have noticed brighter colors in the other eye done in June. Focus? Well, I have worn glasses since age 6 and still have to wear them except, for the first time ever!, to drive. My vision is the opposite of 60+ years of nearsightedness. Still struggling to get used to wearing glasses to read in bed - that is not an improvement, in my opinion

Thanks, Catherine, again! I will look at this tomorrow more carefully. Still recovering from second cataract surgery this morning. This could be just what I'm looking for